The best board room format is one that fits your size group, subject matter and desired degree of interaction. Each layout has advantages and disadvantages. There are also numerous other factors that affect the success of a workshop or conference.
The traditional boardroom layout consists of one large table in the center of the room, with chairs around it. This layout is usually used for video conferences as well as meetings with agendas that require a discussion open to all participants. It can accommodate up to twenty-five people. It’s best for groups that have one designated point person who can lead the group and ensure that the session is kept on track.
The classroom layout is similar to a conference table however, the tables are closer to each other. It can hold up to 20 people and improves the participants’ visibility. This style is better for workshops that have smaller groups or group discussions as the layout of the boardroom may feel cramped for certain.
Another option that is popular for workshops or presentations that require an audience of a larger size the theater layout includes rows of seats facing towards the front of the room. This layout places the focus on the audience, and allows speakers to direct their attention towards certain delegates or groups of the audience. This arrangement might not be as interactive however it will keep the audience engaged and focused for longer sessions that last more than an hour.