Security Data Rooms are cloud-based services specifically designed for the safe storing and sharing of sensitive business information. They are used in M&A, due diligence as well as in real estate asset lifecycle management and any business where there is the need for special secure file sharing.
It’s not a surprise that businesses are concerned about the security of their private business information, especially in light of recent high-profile data breaches. While the encryption of data in the data room is essential to stop hackers from gaining access your files, it’s only one piece of the puzzle. You should take an integrated approach to data-room security, which includes policies, technical capabilities, and training.
The use of a VDR can also help in complying with regulations in the industry, for example the Payment Card Industry Data Security Standard (PCI-DSS). PCI-DSS requires secure storage, strict control over access to encrypted transmissions, as well as regular security tests. This feature shows your clients as well as your associates and other users that data security is a priority for you.
Certain VDR systems can also restrict access to content in the app by limiting IP addresses that are eligible to be granted VDR access. This can stop unauthorised users using screen grabbers to take document content and share them with third parties. VDRs that have advanced access controls allow admins to associate an individual’s identity with the viewed images and printed documents.
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