Board meetings are a crucial place for decision-making and collaboration between the key stakeholders. They can be an important catalyst for the growth of an organisation, but only when they are conducted effectively. Due to their busy schedules, board members must be prepared for every meeting.

The agenda for a board’s meeting can include strategic updates meetings, committee reports and presentations and initiatives, special topics such as new business, or nominating board members. In addition there is usually a public comment period, when parents with concerns that their school cannot solve or other individuals may speak to the board.

To plan the agenda for the board meeting, you need to plan out the order in which the items will be discussed and provide attendees with all the relevant information. It is boardroomcommunity.com/boardmaps-board-management-software-review/ crucial to have the correct equipment and supplies available. Flipcharts and whiteboards as well as videoconferencing or teleconferencing systems are all important. It is also crucial that the room be at ease, free of distractions, and has beverages and food on hand.

Another key element of the board meeting is defining next steps and ensuring that all decisions are documented and distributed to the appropriate parties right away following the board meeting. This is where the use of a digital board management software such as Range can make a big difference. It is able to create minutes and action items quickly, which are distributed to all attendees when they leave the room.